Showing posts from 2017

Employee Scheduling

Emplotime offers an employee scheduling feature at no extra cost. As a manager you can manage your company schedules fast and easy.

The employee scheduling process is really simple, you add the employee tasks in the Emplotime calendar and these will be shown at the employee clock page, this way, your employee will be able to see the tasks you have assigned for him.

In order to schedule a new task, from your administrator portal, click on the "Company Details" button and then click on the "Manage Schedule" button. At this point the calendar will open and you only need to select the required employee to start scheduling tasks for him.

If you have selected to "Show Calendar at Employee Clock Page" the employees will be able to click the "Calendar" button from the clock page and see whatever tasks you have assigned for him in the Emplotime calendar.

Do you have questions? Contact the Emplotime support team. It is free!

How To Track Employees Who Work On Different Time Zones

This is about simplifying time-tracking for companies that operate in multiple time zones. Our time clock solution allows you to authorize time clock use at different locations by selecting the corresponding company branch. So if you have employees working on the pacific time zone area and others working on the eastern time zone area, you will designate the matching time clock for each location. If you haven't created your emplotime account yet, you can do this in seconds and for free. Start Your Emplotime Free Trial Now, let's explain step by step how you do it:
STEP 1 of 3: CREATE YOUR COMPANY LOCATIONSGo to your administrative portal, and click on the Company Details button, and then click on the "Locations" button (At the Geolocation feature). See screenshot.

Note: At this point, you don't need to select the Geolocation checkbox. The Geolocation checkbox will be selected only if you need to receive the geo-position of the employees every time they clock in and …

Time Clock Time Format

This small article explains how to change the time format of your company time clock between the 12hs time format (i.e.: 04:00 PM) to the 24hs time format (i.e.: 16:00).

As any other feature, you select it from the company details from your administrative portal. After selecting your preferred format, all your company time clocks will be automatically updated to visualize the employee punches in the selected time format.

The company time clocks will display the selected time format as shown below. See screenshots.

Note: The time format feature will not affect the fixed time format for reports.
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The 3 features any time and attendance application needs

In this article, you will find the 3 item list of must have features that needed to be included in any time and attendance application you can find on the web. And yes, I said web, since today all the best time clocks or time and attendance applications are in-the-cloud, so you actually don't need to install anything. All is accessible from your browser. Having said so, we need to understand now, the entities or building blocks of this kind of solutions. There are basically two. One managed by the employer and the other by the employee. From here, it is easy to understand that we are talking about the time clock, where the employees will be able to clock in and out, and the second block, which is the administrative portal where the employer can see the employee's time sheet, add employees, update transactions, print reports, etc.  Let's find out the must have features for any time and attendance!
1. Buddy Punch Lockout
The buddy punch lockout, also called "Anti Time …

Rounding to nearest minute

The rounding to nearest attendance feature, allows the administrator to obtain reports with rounded transactions and totals, to the nearest minute selected; it will be 5, 10, or 15 minutes.

In order to apply this feature, select it from the "Additional Settings" within Company Details. See screenshot below.
After selecting this feature, all reports will be printed out with the selected rounding. Check the transactions below to see how will be outputted without and with rounding selection,

Attendance Project Feature

One of the biggest features just released on Emplotime version 3.4 is the Project Feature.
After activating this feature, the employee will be able to report the project in which he is working on. So this will allows the administrator to print out detailed information of an employee working on different duties.
In this short article, I will explain in three steps, the full flow from activating projects on Emplotime to print out the "By projects reports":
STEP 1: Activate And Manage Projects
STEP 2: How Employee Reports His Duties
STEP 3: How Administrator Obtain This Info

...And now in detail

STEP 1: Activate And Manage Projects

Enter your administrator portal, click on Company Details button and check the Manage Projects checkbox. See screenshot below.

Then, click on the "Manage Projects" blue button and add the company projects/jobs/duties. See screenshot below.

STEP 2: How Employee Reports His Duties

Since the administrator selected the "Project" featur…

Emplotime iPhone or iPad App

As an administrator, you are able to access your administrator portal from your iPhone mobile device. In order to use Emplotime as a standard app, you first need to open "Safari" browser, and go to , then click on login and click on the share button of the safari browser (rectangle with an arrow pointing upward), finally click on "Add to home screen" to save the Emplotime icon just like any other app.
The same process can be used to add the Emplotime Clock as an application for the employees.
Let's see now, step by step, how you can achieve this easily...

Step 1: Open Emplotime in Safari
Open Safari app and browse to Emplotime at , then tap login and click on the share button. see screenshot below.

Step 2: Add to Home Screen
Search for the "Add to Home Screen" button and tap on it. The Emplotime icon will show up on your iPhone or iPad now!

Step 3: Open the Emplotime AppThat's it! you can now open th…

Exception Reports

Emplotime Version 3.3 is out!
A new feature allows to highlight exceptions on all reports.
You will be able to choose from two different exception types:
1) Strict
2) Global

STRICT You may select Strict exception in case you require from your employees to arrive and leave at a specific time. So in case the employee arrives late, the reports will highlight the entry "on red" to know about the "Late Entry". see screenshot bellow.

In short, strict type will highlight "late entries" and "early exits".

GLOBAL In the other hand, Global type will be selected when you only require from your employee to work a specified amount of working hours. In this case, the "total" will be highlighted if the employee works less than required. see screenshot bellow.

In order to configure the required exception, you only need to open the "Company Details" from the Administrator Portal, and set the Company Working Hours required and the "Highligh…