Showing posts from 2015

Personal time clock page

Emplotime allows setting the time clock page centralized in the reception's PC and also on every employee's PC. If you have a company with several employees where every employee clocks In and Out from his own PC, the best practice will be setting this PC as a "Personal Device".

Emplotime version 2.4 allows you to easily set a time clock page for single employee use by clicking on the new "Personal Device" toggle button.

After clicking on the "Personal Device" button, the clock page will be adapted for single use by retrieving only the selected employee data transactions. Every given employee is allowed to click the "Personal Device" button and turn his own PC into his personal clocking device, and you, as his manager should encourage the employee to do that.
In order to revert this operation, you will need to click on the same "toggle" button, called now, "Public Device" button. As oppossed to the "Personal Device…

Emplotime Geolocation

Introducing "Location Services" (Geolocation) in Emplotime Version 2.3

Emplotime Location Feature has evolved to Geolocation Feature. By selecting this feature, the company's manager/administrator will be able to receive an accurate location for the clocking In and Out transactions of their employees Employees will no longer be requested to manually provide a working location from a list, since from now on, the clock page will automatically provide the geoposition of the Employee at clocking time.
How to select this feature?

From the Administrator portal, click on Company Details and select Geolocation

After selecting the Geolocation feature, the clock page will try to collect the geoposition of the employee whenever is possible, no matter if the clock page is opened from a PC, tablet or mobile device.
The employee and the admnistrator will both be able to see the clocking location:
From the clock page the employee will be able to click/tap on the In or Out button of the …

Consolidated timekeeping reports

Emplotime web-based time and attendace brought a new wonderful consolidated report in its 2.2 Version. 
So, what is this consolidated report about? The consolidated timekeeping report gathers the total worked time of all your company's employees at once, together with the regular and overtime hours for a specif period, which could be a specific month or date ranged (between two dates). 
In addition, the report includes a nice pie chart with the top 5 employees for the given period. These are the employees  who have worked more time. 

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Report extra info when clocking

Emplotime allows employees to report extra information like Location and Notes When clocking In or Out. You can select one or both of these options from the "Additional Settings" tab, inside the Company Details area within the Emplotime Administrator Portal.

NOTE: Location has evolved to Geolocation feature. The information related to locations in this article is not longer relevant. For more information related to the new geolocation feature, read the new Emplotime Geolocation article.

Locations: By selecting this option, the employee will be prompted to choose from the locations list after clocking In, but of course, you will first need to enter some locations. The "Manage Location" button will allow you to add or remove locations easily.

After selecting the Locations feature and adding some locations, your employee will be able to report from which location he is going to work. This information will be provided by the employee from the Emplotime Web Clock when clo…

Multiple Clocking

Emplotime allows to activate multiple clocking (or multiple punching) from the Additional Settings inside the Company Settings.

This feature, provides the ability to monitor breaks by allowing your employees to Clock In and Out several times a day. Emplotime Version 2.0, brought the time and attendance solution to a whole new level, since it now provides also wonderful and detailed reports where you can see, not only, total break times on a daily basis, but also all the employees Ins and Outs transactions, that, together with the total regular and overtime hours, it becomes to a comprehensive source of attendance information for the employer.
Without selecting the multiple clocking option, the time clock page will be restricted to one single In and One single Out per employee per day. So, remember to activate Multiple Clocking if you would like your employees to "punch" every time they take breaks or lunch. 

Later on, you will be able to print Monthly and Date ranged reports…

Choosing the right solution for time and attendance

After reading this article you should be able to choose the right solution for your company.
First of all you need to understand exactly what do you need and what are the solutions the market provides nowadays.

The world has tried to automate the data collection for tracking the employee working hours for about 130 years with a certain success. Starting with the early mechanic time clock where the employee had to insert his paper card into the machine to get it time-stamped.

Today we have a vast variety of solutions that may provide a similar result on keeping track of employee's work hours.
So, the first step towards the selection of the correct solution for you, could be remove all the unwanted old techniques that for sure won't be good for anyone, no matter the company size, budget, etc.
This is the list that you must avoid no matter what: Punch card machine.                               Aged, Not reliable.Paper log.                                               Time consum…

Daily and Weekly Overtime Report

The wage laws in the United States and Canada as well as other countries require most employers to pay overtime. The premium pay after designated hours are divided between daily and/or weekly. It means that (as an example) employees are entitled to receive overtime payment for every hour more than 40 that they work in a workweek or/and more than 8 hours in a day.

Now, Emplotime provides the possibility to activate Daily or/and Weekly Overtime to get detailed reports with this specified information. After activating these features you will be able to print the following report.

In order to activate one or both of the Overtime features, from the Emplotime Administrator portal, go to Company Details --> Additional Settings , then, check the Overtime checkbox desired and set the overtime threshold. It is important to select the start of your workweek, that is generally Sunday or Monday.

Then, from the Admin Portal, you can print out the Weekly overtime report. Click on Reports and choo…

Avoid Buddy Punching

What is buddy punch?
We're not talking about punching a friend here. Buddy punch is when an employee at work clocks in ("punches in") their friend when their friend is late to work.

In the following article, we'll show how to avoid buddy punching. 
By default, emplotime offers an open list on the virtual clock where the employee selects itself in order to clock in or out. 

After checking the buddy punch lockout feature, the virtual clock will still display the employees open list, but, after the employee selects itself and clocks In/Out, he will be prompted to enter his 4 digit pin code. 

How to activate the "Buddy Punch Lockout"?

In order to activate the "Buddy Punch Lockout" feature, you will need to login to your emplotime administrator portal and click on "Company Details", then, under additional settings check the "Buddy Punch Lockout" checkbox and click Save. From this time forward, your employees will be prompted to enter thei…

Authorize Time Clock Use

If you already have your Emplotime account, you already know the "Authorize Clock Here" button, which allows you to authorize or cancel the time clock within the same PC/device you're logged in. Until now, it was the only way for authorizing/canceling the virtual clock.

Of course, that, in order to follow this procedure, the administrator needs to be present, and this, could be an issue in some cases where the administrator works in a location, different from the one where the clock needs to be authorized.

Recently, we have introduced two interesting features which may be essentials for some companies. These features come handy when it is needed to authorize or cancel distributed time clocks.

The first feature provides the possibility to remove all the clocks the company have set so far. (see the "Reset All" button in the upper image).
Lets say, you have set some clocks on different locations and you want to prevent the employees of entering or clock IN/OUT from th…